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Procurement and Logistics Officer UNV
Autre, (Liban)
Publiée le 24/03/2022, modifiée le 10/04/2022
Confirmé (+ de 10 ans)
Achats / Logistiques
Description de la société

Established in 1951, IOM is a Related Organization of the United Nations, and as the leadingUN agency in the field of migration, works closely with governmental, intergovernmental andnon-governmental partners. IOM is dedicated to promoting humane and orderly migration for thebenefit of all. It does so by providing services and advice to governments and migrants.

Description du poste

1. Supervise and conduct overall logistical and procurement actions within the mission, including: Procurement, Property and Assets Control, Supply and warehousing, Service/Maintenance, Transport and Mission Fleet and contractual agreements.
2. Coordinate the procurement activities and provide first-line support, guidance and training in the country with respect to IOM's policies, financial rules and regulations as well as procedures relating to logistics and procurement matters.
3. Provide information to the Head of RM on risk management of procurement activities and processes in the country in coordination with Manila Supply Chain Unit (MSCU).
4. Ensure timely submission of necessary asset and procurement reports and documentation to relevant Headquarters (HQs) Departments and to Manila Administrative Centre (MAC), as appropriate and produce regular progress reports, statistical information and briefing materials, as required.
5. Analyse procurement requests, identify service providers and evaluate information regarding vendors' performance in the areas of quality, prices and delivery of goods in view of the Organization's best interests; maintain and update databases of preferred suppliers.

6. Solicit bids, quotations and tender documents; oversee the bidding process and provide support for procurement transactions, analysing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and ensure authorization is received from the Head of RM and Head of Office.
7. Follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Project Managers abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
8. Ensure that appropriate records are kept on assets disposal; ensure assets are located accordingly and used in IOM's best interest; and regularly update the asset inventory list.
9. Supervise the Mission's inventories stored at the stockroom and warehouses and ensure that a system is in place for receiving and issuing the goods. At year end ensure the physical check of inventories and stocking taking and prepare relevant report for yearend closure of accounts.
10. Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
11. Review regularly existing procedures to identify gaps and areas for improvement. Maintain appropriate internal control mechanisms to safe guard the organization's assets.
12. Provide regular updates to Project management units regarding market opportunities and availability of vendors/suppliers to facilitate improved risk-aware decision-making and enhanced performance
13. Perform such other duties as may be assigned.

Profil recherché

5 years of experience in at the national and/or international level in managing diverse Procurement and Logistics operations, excellent level of computer literacy and good knowledge of SAP/PRISM is required , or other relevant programmes; experience with managing assets, vendors and supplier or extensive knowledge of IOM internal procurement and financial rules is an asset, as is experience working in the UN or other international development organization;
• Other desired/mandatory required technical knowledge
• Excellent oral and written skills; excellent drafting, formulation, reporting skills;
• Accuracy and professionalism in document production and editing;
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
• Sound security awareness;
• Have affinity with or interest in humanitarian work , volunteerism as a mechanism for durable development, and the UN System.

English, Level: Fluent, Required
Arabic, Level: Working knowledge, Desirable
French, Level: Working knowledge, Desirable

Required education level
Master degree or equivalent in Business Administration, Logistics and Humanitarian Affairs, Development studies

Competencies and values
• Professionalism
• Integrity
• Teamwork and respect for diversity
• Commitment to continuous learning
• Planning and organizing
• Communication
• Flexibility
• Genuine commitment towards the principles of voluntary engagement.

International Organization for Migration (IOM) 
47C Abu El Feda Street. Zamalek, Cairo
Le Caire  

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