Publiée le 01/04/2020, modifiée le 01/04/2020
Executive Assistant
Missions:
Reports to the Regional CEO, Asia Pacific Infrastructure;
Supports the achievement of business objectives;
Participates in the VP administrative and technical support
Coordinates with assistants already in these offices;
Promotes collaboration and teamwork within the Singapore office and international.
Main responsibilities:
-Planning and organizing business trips: authorizations, reservations, logistics
-Active follow-up emails and communications from the VP
-Prepare payment requests, expense accounts and do the necessary follow-ups;
-Update the travel schedule and internal committees;
-Manage the arrival of new colleagues and collaborate on their integration;
-Perform the coordination and organization (logistics) of meetings and interviews;
- Organize effectively the logistics of certain committees, meetings of teams served, prepare the agenda and participate if necessary;
-Collaborate to update internal processes and procedures;
-Maintain cordial business relations with internal and external partners;
- Ensure the implementation and follow-up of the directives and policies within its sector
- Actively collaborate on document management, contributing to the development and management of the different portals.
Skills:
- As this position requires to deal with documents in French, proficiency in French is required
- Autonomy and sense of initiative;
- Developed sense of organization, prioritization and follow-up;
- Clarity of oral and written communications;
- Concern for quality;
- Reliability and availability;
- Collaboration and teamwork;
- Good interpersonal and interpersonal skills;
- Ability to solve problems;
- Discretion and professionalism
Date limite de candidature: 01/06/2020